Maine on Main
Downtown Main Street
Van Buren, Maine
August 8, 2015
10AM-4PM
Sancia brought this event up for discussion and all present thought it would be a good idea to set up an information booth with maybe some interactive components next to Sancia's vending table.
The Helmsman
Tuesday, July 28, 2015
Meeting Minutes from July 18, 2015
Twin Riverswood Agenda
July 18 2015 CE
Called to order 3:00pm
(Sophie had another client and we waited to start)
Meeting Attendees:
Officers
Lady Amhranai Caithuait Aristonia Bourdain Baroness Sancia la Fond Freyser de Camron
Members
Sophie Hamlin. Branwen Caithuait, Jared Dampf
We welcome Baroness Sancia back to our fair lands from her many travels afar and are happy she will be with us for some little time.
we also welcome Jared Dampf to our group as a new member who looks forward to joining us in as many events as he can get to as well as meetings. Jared is Aristonia's son.
Old Business
Bylaws
I handed out copies of our updated bylaws to those present and Sancia will work on a greivance policy conjunct for this so we have everything lined up when we file for our non profit status. Now that she is here for a while, Sancia stated she will look at the IRS site when she gets a chance to determine which status (501(c3) or 501(c7)) we will fall under so we can file accordingly.
Demos and Events
Knight& Damsel Tea- The Aroostook Paranormal Investigation Society hosted this event at Limestone Rec Center on June 12 from 2-4pm. Aristonia, Branwen, Jared, and Amhranai were there ( Aristonia and Amhranai are President and Vice President respectively of the paranormal group) with a turnout of 6 children, perhaps 8. Some of the games from twin Riverswood were used for this event and the children had fun learning target practice, swordplay(with toy swords not Amhranai's blades!) ringing the unicorn and helping Milicent's dragon eggs safely return to their mother.
Many avenues of advertising were utilized for this event, but as it was a Friday afternoon the general consensus was that next year a Saturday event would receive a higher attendance.
Thursdays on Sweden Street- last meeting we discussed possibly doing one of these and I found the schedule. looking it over the only night that had a musical theme we could work with was on July 30 when the band playing was a fusion of Americana, gypsy swing, and punk rock.It won't cost anything for a space we would just have to be there about two hours earlier to get a spot and set up before other vendors closed in and the streets were roped off. All present thought this was a good idea, and Aristonia will bring a folding table with chairs and Amhranai will bring a cloth, relevant decor, information sheets about the group and one of our banners(signs) to display.
Signs for Twin Riverswood
Last meeting I had stated I would purchase signs for our group to have for events from Joe Lapierre at Blvd Graphix for $70.00 (30.00 for 2 signs + 40.00 vectoring fee). Well, they are finished and ,when I picked them up Joe surprised me by throwing in a 3rd free of charge! So now we have 3 signs with grommets for hanging at practices, meetings and events- which is of course a very good thing!
Dedicated Card
I have a dedicated card to use for making purchases for Twin Riverswood until we get our non profit status and open a bank account at which time we will get bank cards to use for the same purpose. the only fee with this card is a monthly maintenance fee which I pay.
New Business
Thursdays on Sweden Street Caribou Maine
July 30 6-9pm Dog Days of Summer (theme) Muddy Ruckus (band)
We will set up an information table and maybe have a game or activity for people as well.
Maine on Main downtown Main Street Van Buren Maine
August 8 10-4pm
Sancia brought this event up for discussion and all present thought it would be a good idea to set up an information booth with maybe some interactive components next to Sancia's vending table.
**These will both be listed as events in The Helmsman and event pages will be made here for these events as well.
*All who want to come support or aid us in these endeavors are welcome
Advertising
Brochures were mentioned and as I have to get a price quote on stationery for another group from Blvd Graphix, I will get a quote for these from Joe as well. Since he already has the image on file we wont have to pay a set up fee, so if I bring him a sheet with all the info we want included we will be fine. I think we can get a small run for about 70.00, but I will double check.
Besides the avenues I already use for promotion of our events, ( WAGM County Calender, MPBN events page, Aroostook Republican notifications, Facebook posts, event fliers in high traffic areas), we are going to see if the St. John Valley Times will also help with promotion.
Sophie suggested going up to Fort Kent on one of her weekends off and meeting up with the editors as well as possibly meeting up with some of our members up that way.
* I will post when this will happen.
Officers Reports
Herald
Position Open
Events and Advertising
are mentioned above
Exchequer
Status of Treasury
No funds at this time
Knight Marshal
Archery Practice site
Limestone Recreation has been cleared by their insurance to offer archery - waiting on equipment. Range will be located at Trafton Lake Campground Limestone Maine.
Fencing Site
none at this time. UMPI use to offer this as a recreational option that could be utilized by the public if a student was in the group but that has been done away with about 7 years ago.
Chatelaine
Garb/ Feasting Ware Chest
Sophie has donated cloth for the Chest.
Amhranai has donated some articles of clothing.
Crystaline goblets and partyware are also on hand.
Visitors/ Interested Parties
Jared Dampf is joining the group
Keeper of the Guilds
Position Open
Projects
None at this time
Demos
Mentioned above
Web Mistress/ Keeper of the Tomes
* we have combined these as we have no printed copy of the Helmsman.
Sancia is still looking for a better website for this group, and continues to keep our newsletter updated. Any recipes, historic information or appropriate relevant post can be messaged to her for inclusion.
Magistrate
Our magistrate has been and is currently on extended leave. Should she wish aid in this position please contact Amhranai to discuss your needs.
Castellan
Updated information has all been shared within this report.
Comments are welcome.
Meeting adjourned : 5;30pm
Next Meeting; ** in lieu of a meeting we will be doing the demo in Van Buren August 8th from 10-4pm. Those wishing to help bring a lunch or funds to purchase food
July 18 2015 CE
Called to order 3:00pm
(Sophie had another client and we waited to start)
Meeting Attendees:
Officers
Lady Amhranai Caithuait Aristonia Bourdain Baroness Sancia la Fond Freyser de Camron
Members
Sophie Hamlin. Branwen Caithuait, Jared Dampf
We welcome Baroness Sancia back to our fair lands from her many travels afar and are happy she will be with us for some little time.
we also welcome Jared Dampf to our group as a new member who looks forward to joining us in as many events as he can get to as well as meetings. Jared is Aristonia's son.
Old Business
Bylaws
I handed out copies of our updated bylaws to those present and Sancia will work on a greivance policy conjunct for this so we have everything lined up when we file for our non profit status. Now that she is here for a while, Sancia stated she will look at the IRS site when she gets a chance to determine which status (501(c3) or 501(c7)) we will fall under so we can file accordingly.
Demos and Events
Knight& Damsel Tea- The Aroostook Paranormal Investigation Society hosted this event at Limestone Rec Center on June 12 from 2-4pm. Aristonia, Branwen, Jared, and Amhranai were there ( Aristonia and Amhranai are President and Vice President respectively of the paranormal group) with a turnout of 6 children, perhaps 8. Some of the games from twin Riverswood were used for this event and the children had fun learning target practice, swordplay(with toy swords not Amhranai's blades!) ringing the unicorn and helping Milicent's dragon eggs safely return to their mother.
Many avenues of advertising were utilized for this event, but as it was a Friday afternoon the general consensus was that next year a Saturday event would receive a higher attendance.
Thursdays on Sweden Street- last meeting we discussed possibly doing one of these and I found the schedule. looking it over the only night that had a musical theme we could work with was on July 30 when the band playing was a fusion of Americana, gypsy swing, and punk rock.It won't cost anything for a space we would just have to be there about two hours earlier to get a spot and set up before other vendors closed in and the streets were roped off. All present thought this was a good idea, and Aristonia will bring a folding table with chairs and Amhranai will bring a cloth, relevant decor, information sheets about the group and one of our banners(signs) to display.
Signs for Twin Riverswood
Last meeting I had stated I would purchase signs for our group to have for events from Joe Lapierre at Blvd Graphix for $70.00 (30.00 for 2 signs + 40.00 vectoring fee). Well, they are finished and ,when I picked them up Joe surprised me by throwing in a 3rd free of charge! So now we have 3 signs with grommets for hanging at practices, meetings and events- which is of course a very good thing!
Dedicated Card
I have a dedicated card to use for making purchases for Twin Riverswood until we get our non profit status and open a bank account at which time we will get bank cards to use for the same purpose. the only fee with this card is a monthly maintenance fee which I pay.
New Business
Thursdays on Sweden Street Caribou Maine
July 30 6-9pm Dog Days of Summer (theme) Muddy Ruckus (band)
We will set up an information table and maybe have a game or activity for people as well.
Maine on Main downtown Main Street Van Buren Maine
August 8 10-4pm
Sancia brought this event up for discussion and all present thought it would be a good idea to set up an information booth with maybe some interactive components next to Sancia's vending table.
**These will both be listed as events in The Helmsman and event pages will be made here for these events as well.
*All who want to come support or aid us in these endeavors are welcome
Advertising
Brochures were mentioned and as I have to get a price quote on stationery for another group from Blvd Graphix, I will get a quote for these from Joe as well. Since he already has the image on file we wont have to pay a set up fee, so if I bring him a sheet with all the info we want included we will be fine. I think we can get a small run for about 70.00, but I will double check.
Besides the avenues I already use for promotion of our events, ( WAGM County Calender, MPBN events page, Aroostook Republican notifications, Facebook posts, event fliers in high traffic areas), we are going to see if the St. John Valley Times will also help with promotion.
Sophie suggested going up to Fort Kent on one of her weekends off and meeting up with the editors as well as possibly meeting up with some of our members up that way.
* I will post when this will happen.
Officers Reports
Herald
Position Open
Events and Advertising
are mentioned above
Exchequer
Status of Treasury
No funds at this time
Knight Marshal
Archery Practice site
Limestone Recreation has been cleared by their insurance to offer archery - waiting on equipment. Range will be located at Trafton Lake Campground Limestone Maine.
Fencing Site
none at this time. UMPI use to offer this as a recreational option that could be utilized by the public if a student was in the group but that has been done away with about 7 years ago.
Chatelaine
Garb/ Feasting Ware Chest
Sophie has donated cloth for the Chest.
Amhranai has donated some articles of clothing.
Crystaline goblets and partyware are also on hand.
Visitors/ Interested Parties
Jared Dampf is joining the group
Keeper of the Guilds
Position Open
Projects
None at this time
Demos
Mentioned above
Web Mistress/ Keeper of the Tomes
* we have combined these as we have no printed copy of the Helmsman.
Sancia is still looking for a better website for this group, and continues to keep our newsletter updated. Any recipes, historic information or appropriate relevant post can be messaged to her for inclusion.
Magistrate
Our magistrate has been and is currently on extended leave. Should she wish aid in this position please contact Amhranai to discuss your needs.
Castellan
Updated information has all been shared within this report.
Comments are welcome.
Meeting adjourned : 5;30pm
Next Meeting; ** in lieu of a meeting we will be doing the demo in Van Buren August 8th from 10-4pm. Those wishing to help bring a lunch or funds to purchase food
Upcoming Demo on July 30, 2015-Thursdays on Sweden Street
Thursday July 30th, Twin Riverswood will be having an information booth at the Caribou-Thursdays on Sweden Street. We will be setting up between 3-4pm to be ready for the event to start at 6pm. This event goes until 9pm, and it is free to enter as well as free to attend. There will be a band playing called Muddy Ruckus and the night's theme is Dog Days of Summer. All who want to come participate are encouraged to come join us. There will be food vendors there, and streets will be blocked off for the duration of the event.
Friday, July 17, 2015
Monthly Meeting and Potluck
at 1:00pm - 3:00pm in EDT
355 York Street Caribou Maine
The weather is great and we now turn ourselves to the task of opening our arms to new ventures and possibilities. Everyone who is interested in joining us is invited to bring a dish and a willing ear so we can enjoy your company.
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