To all of us in Twin Riverswood I want to wish you a Happy Birthday! It has been 2 years since we started down this path. I'm glad to be sharing it with everyone who has worked so hard to make this group what it is.
Baroness Sancia
The Helmsman
Thursday, October 1, 2015
Happy Birthday to Twin Riverswood!
To all of us in Twin Riverswood I want to wish you a Happy Birthday! It has been 2 years since we started down this path. I'm glad to be sharing it with everyone who has worked so hard to make this group what it is.
Baroness Sancia
Meeting Minutes from September 19, 2015
Twin Riverswood Agenda September 19 2015
Held at: Riverside Park, Presque Isle Maine (the Library was closing at 2pm so this was an alternative meeting space).
Meeting Called to order 1:30pm
Present: Lady Amhranai Caithuait, Branwen Caithuait, Jared dampf, Aristonia Bourdain, Baroness Sancia La fond Freyser de Camron,Sophie Hamlin.
Meeting called to Order 1:30pm
We started with a simple repast and a surprise birthday well wishing for Sophie Hamlin whose birthday is September 24th. A calendar with complimentary booklets and a card signed by all present was presented to her.
Old Business
Bylaws
Baroness Sancia had written up a Grievance policy that was looked over and voted on to add to the Bylaws, which I have paraphrased and reworded as I wrote it out. I sent a copy to her via email to be looked over and if she likes the way it is written it will be posted here under Files.
Demos and Events
Thursdays on Sweden Street - Aristonia, Branwen, and myself set up a booth at this event held in Caribou on July 30 and we had a good turn out with lots of people stopping by to play games and chat finding out more about us and who we are, what we do. the band playing that night, Muddy Ruckus, gave a great performance of original material.
Maine on Main in Van Buren on August 8th had a good turnout as well. Branwen, Aristonia, and I had a canopy set up with information on Twin Riverswood as well as Tinker's Dame where several wares were available for purchase handcrafted by all of us and by Classic Cake Creations (cinnamon rolls, yum), and Sophie set up a display adjacent to us with clothing and informational books. We had a lot of people in the booth to purchase items, chat, get information on us and look at Sophie's clever and artistic display. One couple from out of state were thrilled to see us there and said they would follow us on the Facebook page to see when our next events were, especially if we are going to be doing a Faire event next year in the summer/ early fall they had friends that they would like to bring to it .( I am working with Limestone Recreation on this for next summer/ early fall at Trafton Lake).
Twin Riverswood Banners
Baroness Sancia had taken pictures of our Banners created by Blvd Graphix that were hung up at our booth for the Maine on Main event and had posted them here and on the Helmsman as well.
New Business
Non Profit Status Discussion
Baroness Sancia has looked over both the 501(c#) and 501(c7) requirements and feels that the 501(c3) which applies to educational related organizations vs, the 501(c7) which is targeted more for hobby groups is the best way to go. I stated we are a historical educational organization when I applied for and received the EIN for this group so this makes sense and all present were in agreement. She will look into using the Cyber Assistance Tool on the IRS site to get us the best filing fee possible by cutting out the middle man. As a filer under (c3) status educational our group would also be able to get grants for projects we undertake.
Upcoming Events
Caribou Heritage Day September 26 6-9pm at Caribou High School I was under the impression when Lydia Kieffer Caribou's Event Coordinator first approached me about this that it was to be in the High School Gymnasium, but she has since let me know this is an outside event where people will need their own lights, generators, etc. I have been in contact with our Chatalaine Claire Valera O'Neal about possibly hosting this, but I think given this new information we will pass on this one since none of those present would be able to do the booth due to prior commitments.
Harvest Carnival October 16 6-9pm Limestone Community School Gymnasium - This event was also discussed and though Aristonia, Branwen, Jared, and myself are committed to other booths for this event Sancia and Sophie agreed to do an information booth for Twin Riverswood that evening. I have costumes and the information boards as well as the banners so we can set something up.
Officers Reports
Herald - Seeking Officer
Events Hosted by Twin Riverswood - No upcoming events
Exchequer
Status of Treasury We have no funds in accounts
IRS will be contacted to get financial details for filing of NPO 501(c3) status
Knight Marshal
Archery Practice - Limestone Recreation will be establishing an Archery Range at Trafton Lake next year that we will be able to use.
Fencing Sites- none have been found at this time.
Chatelaine
Donations Chest
I have added clothing, table coverings and feastware to this.
Contacts
during the course of the two demo events membership forms for our group were handed out and we have had at least one new person added to this page after talking with a member.
Web Mistress
Status of web Page - Sancia is going to be looking into wiks or weebly as possible new homes for the website.
Keeper of the Tomes-
Baroness Sancia at the moment has stepped into this role as she keeps The Helmsman updated with the agendas and other updates relevant to the group.
Castellan - all updates are within the agenda.
Yule Gathering will be at Limestone Recreation December 19 12-3pm.
Next Meeting Date November 14 2015 1-3pm. Location to be announced at a later date.
Held at: Riverside Park, Presque Isle Maine (the Library was closing at 2pm so this was an alternative meeting space).
Meeting Called to order 1:30pm
Present: Lady Amhranai Caithuait, Branwen Caithuait, Jared dampf, Aristonia Bourdain, Baroness Sancia La fond Freyser de Camron,Sophie Hamlin.
Meeting called to Order 1:30pm
We started with a simple repast and a surprise birthday well wishing for Sophie Hamlin whose birthday is September 24th. A calendar with complimentary booklets and a card signed by all present was presented to her.
Old Business
Bylaws
Baroness Sancia had written up a Grievance policy that was looked over and voted on to add to the Bylaws, which I have paraphrased and reworded as I wrote it out. I sent a copy to her via email to be looked over and if she likes the way it is written it will be posted here under Files.
Demos and Events
Thursdays on Sweden Street - Aristonia, Branwen, and myself set up a booth at this event held in Caribou on July 30 and we had a good turn out with lots of people stopping by to play games and chat finding out more about us and who we are, what we do. the band playing that night, Muddy Ruckus, gave a great performance of original material.
Maine on Main in Van Buren on August 8th had a good turnout as well. Branwen, Aristonia, and I had a canopy set up with information on Twin Riverswood as well as Tinker's Dame where several wares were available for purchase handcrafted by all of us and by Classic Cake Creations (cinnamon rolls, yum), and Sophie set up a display adjacent to us with clothing and informational books. We had a lot of people in the booth to purchase items, chat, get information on us and look at Sophie's clever and artistic display. One couple from out of state were thrilled to see us there and said they would follow us on the Facebook page to see when our next events were, especially if we are going to be doing a Faire event next year in the summer/ early fall they had friends that they would like to bring to it .( I am working with Limestone Recreation on this for next summer/ early fall at Trafton Lake).
Twin Riverswood Banners
Baroness Sancia had taken pictures of our Banners created by Blvd Graphix that were hung up at our booth for the Maine on Main event and had posted them here and on the Helmsman as well.
New Business
Non Profit Status Discussion
Baroness Sancia has looked over both the 501(c#) and 501(c7) requirements and feels that the 501(c3) which applies to educational related organizations vs, the 501(c7) which is targeted more for hobby groups is the best way to go. I stated we are a historical educational organization when I applied for and received the EIN for this group so this makes sense and all present were in agreement. She will look into using the Cyber Assistance Tool on the IRS site to get us the best filing fee possible by cutting out the middle man. As a filer under (c3) status educational our group would also be able to get grants for projects we undertake.
Upcoming Events
Caribou Heritage Day September 26 6-9pm at Caribou High School I was under the impression when Lydia Kieffer Caribou's Event Coordinator first approached me about this that it was to be in the High School Gymnasium, but she has since let me know this is an outside event where people will need their own lights, generators, etc. I have been in contact with our Chatalaine Claire Valera O'Neal about possibly hosting this, but I think given this new information we will pass on this one since none of those present would be able to do the booth due to prior commitments.
Harvest Carnival October 16 6-9pm Limestone Community School Gymnasium - This event was also discussed and though Aristonia, Branwen, Jared, and myself are committed to other booths for this event Sancia and Sophie agreed to do an information booth for Twin Riverswood that evening. I have costumes and the information boards as well as the banners so we can set something up.
Officers Reports
Herald - Seeking Officer
Events Hosted by Twin Riverswood - No upcoming events
Exchequer
Status of Treasury We have no funds in accounts
IRS will be contacted to get financial details for filing of NPO 501(c3) status
Knight Marshal
Archery Practice - Limestone Recreation will be establishing an Archery Range at Trafton Lake next year that we will be able to use.
Fencing Sites- none have been found at this time.
Chatelaine
Donations Chest
I have added clothing, table coverings and feastware to this.
Contacts
during the course of the two demo events membership forms for our group were handed out and we have had at least one new person added to this page after talking with a member.
Web Mistress
Status of web Page - Sancia is going to be looking into wiks or weebly as possible new homes for the website.
Keeper of the Tomes-
Baroness Sancia at the moment has stepped into this role as she keeps The Helmsman updated with the agendas and other updates relevant to the group.
Castellan - all updates are within the agenda.
Yule Gathering will be at Limestone Recreation December 19 12-3pm.
Next Meeting Date November 14 2015 1-3pm. Location to be announced at a later date.
Upcoming Demo on October 16, 2015-Harvest Carnival
Harvest Carnival
October 16, 2015
6-9pm
Limestone Community School Gymnasium
Limestone, Maine
October 16, 2015
6-9pm
Limestone Community School Gymnasium
Limestone, Maine
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